The Board of Directors

(Depending on the management agreement, some of the following responsibilities can be turned over to a managing company)


Chief executive officer and leader of the association
Presides at all meetings of the board and membership
Executes legal documents on behalf of the association
Sets meeting agendas and controls all meetings
Represents the board before the residents
May have nominating, if not appointment, responsibility for all committees

Vice President

Performs all of the duties of the president in his/her absence
Typically shares some of the burden of the president regarding appearances, liaison, public hearings, etc.
Usually assigned liaison responsibility to specific staff or contractors, and to specific committees


Prepares and distributes board and membership meeting agendas, minutes, and materials referred to in minutes
Maintains minutes and book on all meetings
Maintains book of resolutions
Maintains all official records, including official correspondence, contracts, membership roster, etc.
Receives, verifies, and maintains all proxies
Attests, by signature, to the legitimacy of certain documents


Works with appropriate staff, contractors, and committees to develop and submit annual operating budget for approval
Maintains adequate records of all association financial transactions
Maintains roster of disbursement of funds, as authorized
Prepares period financial reports
Arranges, subject to board approval, an independent audit of financial affairs

Certified Property Management Corporation - 1801 Coral Way, Suite 305 - Miami Florida 33175 - 305-285-6962